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Academic Progress Policy

Satisfactory Academic Progress

 

Normal Academic Standards of Progress

The number of  credits earned, work experiences successfully completed,   and   cumulative   GPA   obtained   determine   academic progress. The College’s program is designed for completion in 15 quarters (11 study terms and 4 work terms) in four years. In order to meet the graduation requirements of  180 academic credits and four full-time work terms in that time, students should earn an average of 15 academic credits per study quarter, 2 credits of Work Portfolio during each full-time work term and 2 language credits during full-time work terms, in good academic standing.   Given the multiple types of requirement at Antioch, students must maintain balanced and steady academic progress. The following chart provides a guide for normal academic progress towards four-year degree completion.

By the end of the first year students are expected to have earned 50 or more credits. Below 50 credits, they will receive a warning letter. If students receive below 40 credits will be placed on academic probation. For the second year, if the student falls below 100 but not below 80, they will receive a letter of warning. Below 80, students would be placed on probation. By the end of third year students should earn at least 135. If students earn between 134 and 112, they will receive a warning letter. Students earning below 112 will receive a letter of probation.

GPA: In addition, if  a student a student has not maintained a cumulative GPA of 2.0, they will be placed on probation. If a student falls below a cumulative GPA 2.5 and exceeds 2.0 they will be placed on warning. Students who earn under a cumulative GPA of 3 but greater than 2.5 will receive a letter of concern. In terms of quarterly GPA, if a student does not maintain a 2.0 or better, they will be placed on warning. Two consecutive quarterly GPA under 2.0, and students will be placed on probation.

Co-op: Students who do not complete their first co-op will receive a letter of warning that will alert them that they will need to do an additional co-op after at the end of their fourth year. If a student misses both the first and second year co-op, they will be placed on probation and in order to lift their probation, they will need to complete co-op in the fall of the third year.

The following chart provides a guide for normal academic progress towards four-year degree completion:

Normal Academic Standards of Progress
  Year 1 Year 2 Year 3 Year 4
Credits Earned 50 100 135 180
GPA 2.00 2.00 2.00 2.00
Foundation A At least 6 (BA) or 4 (BS) All 10 (BA) or at least 6 (BS) -(BA) or at least 8 (BS) -(BA) or all 10 (BS)
Global Seminars At least 2 All 4 - - - -
Writing & Quantitative At least 1 Both - - - -
Major Related Courses A - - At least 4 (BA) or 7 (BS) At least 8 (BA) or 10 (BS) All 11 (BA) or all 13 (BS)
Work Portfolio At least 1 At least 2 All 4 - -
Language & Culture B Novice - high proficiency Int. Prof (3-year track) All 4 Variable (3-year track) B - -

 

A:  Students seeking a BA degree must complete fewer majors classes than those seeking a BS degree, and complete them more slowly, thus they must complete foundation courses more quickly. Students seeking a BS degree must complete more majors classes than those seeking a BA degree, and also must complete them earlier in their education, thus they may complete foundation courses more slowly.

B: While the language and culture program is proficiency-based, and not course-based, it is expected that most students will achieve novice- high proficiency by the end of their first year of study (minimum requirement  for  all  students).  For  students  choosing the optional three-year language track, an intermediate level of proficiency is expected by the end of  year two, and a proficiency of intermediate- mid (Japanese) or intermediate-high (Spanish, French) is expected by the end of year three.

 

Minimum Academic Standards of Progress

It is necessary to measure the progress of each student on a term and end of academic year basis in order to provide students with clear guidelines and expectations against which to gauge performance and progress towards the degree. Monitoring of minimum academic progress also permits the College to provide students with the best possible academic and support services.

Academic Policy and Review Committee governs all processes related to probationary sanctions.  First Watch Intervention Committee governs the interventions of warning and concern during each term, as well as community, residence life and co-op concerns.

Academic Policy and Review Committee also monitors students’ progress with regard to the general education requirements. If students are not meeting stated benchmarks in a timely manner, APRC will make referrals to the First Watch Intervention Committee as well the students’ advisors to prompt better compliance with general education goals.

The First Watch  Academic  Intervention  Committee  (FWAIC)  and the Academic Policy and Review Committee (APRC) maintain responsibility for monitoring individual student progress. FWAIC provides monitoring of minimum academic progress during each term. APRC reviews the minimum academic progress of each student at the end of the academic year. It is necessary to measure the progress of each student on a term and end of academic year basis in order to provide students with clear guidelines and expectations against which to gauge performance and progress towards the degree. Monitoring of minimum academic progress also permits the College to provide students with the best possible academic and support services. The College has adopted the following guidelines for measuring minimum academic progress towards the degree. Antioch College’s standards of  satisfactory academic progress require that students earn Antioch College credit and complete jobs at the minimal rate for each term. In addition, students must understand that only meeting the minimum standards of progress may necessitate additional quarters of enrollment.

Minimum Academic Standards of Progress for Full-Time Students
  Year 1 Year 2 Year 3 Year 4 Year 5
Credits Earned 40 80 112 150 180
GPA 2.00 2.00 2.00 2.00 2.00
Foundation A At least 3 At least 6 (majority) At least 8 At least 9 All 10
Global Seminars At least 1 At least 2 At least 3 All 4 - -
Writing & Quantitative At least 1 Both - - - - - -
Major Related Courses A - - At least 3 (BA) or 5 (BS) At least 6 (BA) or 8 (BS) At least 9 (BA) or at least 11 (BS) All 11 (BA) or all 13 (BS)
Work Portfolio - - At least 1 At least 2 At least 3 All 4
Language & Culture B - - Novice - high proficiency - - All 4 Variable (3-year track) B - -

 

A: Students seeking a BA degree must complete fewer majors classes than those seeking a BS degree, and complete them more slowly. Similarly, students seeking a BS degree must complete more majors classes than those seeking a BA degree, and also must complete them earlier in their education.

B : The Language and  Culture Program is  proficiency-based, and not course-based. At a minimum, students must achieve a proficiency of novice-high in a language, except for those students with legitimate and documented learning challenges. Students on the optional three-year language track must achieve a proficiency of intermediate-mid (Japanese) or intermediate-high (Spanish, French).

 

Institutional Response/ Lack of Satisfactory Progress

The First Watch Academic Intervention Committee (FWAIC) monitors early alert reports, issues and/or concerns generated by faculty or staff regarding a student’s progress during each term, including minimum academic progress.  Based on the term grade point average and overall performance related to satisfactory academic progress of each student, an institutional response will commence based upon the academic alert and sanction level and the lack of satisfactory academic progress.

 

Alert Level: Academic Concern

GPA Standard: 2.7 – 2.4 cumulative or quarter GPA Intervention Conditions: Even though students have accumulated a GPA indicative of  good academic standing, it is the goal of  the college to provide early alert and intervention for students who are below a 3.0 GPA. Students who are placed on academic concern will receive a letter FWAIC informing them of their status. In addition, the student will be expected to attend a student success coaching session once a month during the next study term and participate in  a  tutoring  program based upon identified concerns through early alerts or from faculty. A status notation will not appear on the student’s transcript.

 

Alert Level: Academic Warning

GPA Standard:  2.39 – 2.0 cumulative or quarter GPA Intervention Conditions: Even though students have accumulated a GPA indicative of  good academic standing, it is the goal of  the college to provide early alert and intervention for students who are below a 3.0 GPA. Students who are placed on academic warning will receive a letter from FWAIC informing them of their status. In addition, the student will be expected to adhere to the following:

  1. Attend monthly student success coaching sessions.
  2. Participation in the tutoring program based upon identified concerns through previous early alert reports or faculty narratives.
  3. Participation in up to two student success workshops based upon areas of study skills deficiency.
  4. Counselor  referral  at  the  discretion  of   First  Watch  Academic Intervention Committee.

A status notation will not appear on the student’s transcript.

 

Sanction Level: Academic Probation

GPA Standard: Less than a 2.0 cumulative or quarter GPA Intervention Conditions: Students who are placed on academic probation will receive a letter from the Academic Policy and Review Committee (APRC) informing them of their status. Being placed on probation means that the student has completed at least one full term at Antioch and did not meet the minimum credit/quarter standards and has received less than a 2.0 cumulative or quarter GPA. In addition, the student will be  expected  adhere  to  the following:

  1. Attend bi-weekly student success coaching sessions.
  2. Participation in the tutoring program is required based upon identified concerns through previous early alert reports or faculty narratives.
  3. Participation in up to three student success workshops based upon areas of study skills deficiency.
  4. Counselor  referral  at  the  discretion  of  First  Watch  Intervention Committee.
  5. Other conditions deemed appropriate by the APRC

In the event a student completes a quarter on probation and receives a quarter GPA of 2.0 or greater but does not increase their cumulative GPA to a 2.0 or greater, the student can be placed on Extended Probation for up to two quarters. If the student does not meet the term or cumulative GPA, the student may be suspended for one term.

*In the event that a student was placed on extended probation for a second quarter and meets the quarter GPA standard and not the cumulative standard, the student may be provided an extended probation for a third term, dependent upon meeting intervention conditions during the previous probation terms. If the student has not met intervention conditions, the student may be recommended for suspension.

A status notation of  academic probation will appear on the student’s official transcript.

 

Sanction Level: Academic Suspension

GPA Standard: Less than a 2.0 cumulative or quarter GPA Intervention Conditions: Students who are placed on academic suspension will receive a letter from APRC informing them of their status. Being placed on suspension means that:

  1. The student has been on probation for at least two consecutive terms.
  2. The term and quarter GPA of the student is not greater than a 2.0.
  3. The student  may  not  have  met  intervention  conditions  during immediate previous terms of probation.

Suspension is for one quarter/term. The student may return based upon having met suspension conditions for return to campus, including completing the Intent to Re-enroll Form no later than the seventh week of the term prior to the anticipated term of return. The Intent to Re- enroll  Form  may  be  obtained  from  and returned to the registrar’s office.

A status notation of suspension will appear on the student transcript.

If a student were to return from suspension and is placed on probation to the point of a second suspension, an automatic dismissal will be declared. Students who are placed on suspension are expected to remove all items from their residence hall room during the term of suspension if they are living in campus housing.

 

Sanction Level: Academic Dismissal

GPA Standard: Less than a 1.0 cumulative GPA at the end of the first term of  enrollment or failing to meet the term and cumulative GPA expectation and intervention conditions upon return from suspension. Intervention Conditions: Students who are placed on academic dismissal will receive a letter from APRC informing them of their status. Being placed on dismissal means that:

  1. Dismissal will commence for one full academic year. (i.e. if a student were dismissed after the fall 2011 term, he or she can submit a petition for readmission for fall 2012). An application for readmission may be submitted to the registrar for review and consideration from the First Watch Academic Intervention Committee.
  2. An appeal of  dismissal may be submitted by published deadline for recommendation consideration from the First Watch Academic Intervention Committee for reinstatement. Petitions to appeal are located on the College’s website or accessible through the registrar’s office.

A status notation of academic dismissal will appear on the student transcript.

Students who are placed on suspension are expected to remove all items from their residence hall room during the term of suspension if they are living in campus housing.

 

Consequences of Academic Sanctions

Probationary   status   can   result   in   ineligibility   for   financial aid (including scholarships and grants), participation in special programs, and  veteran’s  and  other  benefits  during  the  term(s)  of  academic concern, warning or probation. It is the responsibility of the student to speak with a financial aid representative regarding potential financial aid ineligibility when placed on academic probation or suspension.

 

Initial Appeal

If students wish to appeal any initial decision by the First Watch Academic Intervention Committee (FWAIC) or Academic Policy and Review Committee (APRC), they must appeal to the respective committee who will arrange for an appeal hearing with representatives from respective committees. The written appeal must be submitted to the registrar no later than two weeks after the initial decision. If two weeks have passed, the student must adhere to the decision of the committee.

 

Secondary Appeal

Students who wish to seek additional reconsideration (appeal after an appeal of the initial decision has been upheld) of a FWAIC or APRC decision may submit a written appeal to the vice president for academic affairs who will investigate the merits of the case and prepare a final response to the student within 10 business days from the time the appeal was filed.

 

Reinstatement Following Suspension Due to Lack of Satisfactory

Academic Progress

A  student  who  has  been  suspended  for  one  or  more  terms must complete an Intent to Re-enroll form. A student who has been dismissed for more than one academic year may apply for reinstatement by completing a Petition for Readmission form. Both forms are available in the registrar’s office and must be submitted to the registrar no later than the seventh week of the term prior to the anticipated term of return.